Written by Simon and Judy

One of the data security trends for enterprises that companies use today is a VDI (Virtual Desktop Infrastructure). More and more companies are converting their systems into a VDI environment because internal data leakage prevention is one of the main benefits, in addition to the reduction of the total cost of ownership.
However, VDI environments have a couple of issues that should be considered. One of the biggest concerns of corporate VDI environment is the no-network issue. VDI works by allowing a user to connect to the VDI server from their own computer via the network.

But what if an employee needs to use the data in a no-network environment while working outside the office or on a business trip? If the network is down or too slow to run the VDI environment successfully, the employee cannot work due to all the files and apps being stored on the VDI server side, thus counterproductive. There is almost nothing the employee can do without a network connection in a VDI environment.

Up to date, some companies have tried to alleviate this issue by preparing additional laptops specifically for employees who work outside of the office or go on business trips. Companies have also set offline mode for employee computers and installed applications to allow them to work in a no-network environment. However, these current solutions present serious internal data leakages which are counter functional. To solve that issue, companies have installed security software onto offsite specific laptops in addition to the VDI environment to prevent any security risks while also offering options of having offsite employees sign an official security agreement without installing additional security software on the laptops. This option is not safe at all because once an internal data leak occurs it is very difficult to stop the spread of the information.

Sound complicated? It can be very difficult to manage these business trip and offsite specific laptops, especially if the company is large. Administrators would have to register, store, and wipe each laptop every time it is used outside the office for the most optimum results. Think of the cost as well. The current VDI environment trend is not very cost effective due to the need of additional security software for offline workers. This can lead to a very complicated and overpriced solution that is difficult to manage by company administrators.

Now there is an alternative; SECUDRIVE USB Office+ is designed to solve both these problems. For one, SECUDRIVE USB Office+ has leakage prevention security features that are stronger and more cost efficient than a lot of the security software for laptops out there. Once a file is saved into the device, the user can only edit or save it back into the USB. When an employee saves a file into the device preparing for a business trip, the file can only be accessed inside the USB’s virtual drive, keeping the data safe. When the device is back in the office, the edited file is uploaded from the USB to the VDI environment and the user can continue to use the files.

Secondly, USB drives are more easily manageable than laptops, but in addition to that, SECUDRIVE also carries SECUDRIVE USB Management Tool/Server, a USB management program which records USB activity in a file event log, allowing administrators to monitor and audit their files. Administrators can also remotely render registered USB drives unavailable, disallowing users of the USB Office+ to be able to login. Using the two together, administrators can more easily register USB drives, monitor activity, and manage security settings from their own computer.
With a stronger and more convenient copy protection feature that works in offline environments, SECUDRIVE USB Office+ is one of the best alternative solutions for internal data leakage preventions out in the market.

For more information about USB Office+ and our USB Management program, please click here.