An Electronics Company Implements Secure File-Link Sharing on Windows Server for Leakage-Prevented Collaboration

SCENARIO

J Company is an electronics provider that shares a lot of sensitive information using file-link sharing through Google Site and Google Drive.

They need a solution that can prevent all of their shared files from being leaked out by the users with access to their corporate data. They mainly use file-link sharing on Google services but not on Windows Server.

J Company also has branch offices in China, meaning that data encryption falls under the strict, local regulations. To avoid potential complications, a capable and appropriate alternative data security system is required.

SECUDRIVE Product

SECUDRIVE File Server 6.0

Requirements

• Protect files from being copied, printed, screen-captured, or transferred through the network when shared using file-link
• Prevent data leaks without sacrificing overall workflow and efficiency
• Data encryption solution does not comply with the strict regulations in China
• Detailed monitoring of file and user activity

Why SECUDRIVE?

Secudrive provides advanced protection from data leaks, while allowing J Company to maintain current file sharing process. Thus, work flow remains unaffected and the files will not be leaked out due to careless mistakes or malicious actions.

File Link Sharing Protection

J Company primarily uses file-links to share data between their branch offices using Google Site or Google Drive. After implementing File Server 6.0, they can share file-links securely in Windows Server with other users, as copying, printing, screen capturing, and network transfers can be restricted. Only authorized users can access the files from the file-links using the File Server PC Client.

Strictly Rights Management

File Server 6.0 is a strictly a rights management solution that controls the users’ ability to copy, print, screen capture, and transfer data through network. This is important for J Company because they have branch offices in China where the use of encryption technology is strictly regulated, and only the products approved by China’s Office of State Commercial Cryptography Administration (OSCCA) can be used. Therefore, J Company implemented File Server 6.0 to protect their data without having to worry about OSCCA regulations.

Detailed Monitoring and Logging

From one central console, File Server 6.0 monitors file, user, and manager activities within all servers. All logs can be filtered by specific file activities, and the information on the connected users and data traffic can be monitored real-time.