A Global Engineering Consulting Company Sets Up Data Security and Leakage Prevention for Its Intellectual Properties.

SCENARIO

D Consulting Services is an engineering consulting company with consultants worldwide, producing reports and solutions for their clients with a software that uses specific files containing the company’s intellectual properties.

Intellectual properties consist of information that had been gathered over a long period of time, which are studied to generate “products” for the clients. If these files are leaked out, competitors could ultimately reproduce the same results which would be detrimental to D Consulting Services’s business. Handling intellectual property without proper security puts the company at risk, since the consultants can steal, sell, or distribute the data. Even worse, they can sabotage the business by starting a company of their own.

It is not the easiest task to manage consultants all around the globe. They could be working from home or in public while putting the data at risk unintentionally by emailing intellectual properties between colleagues or transferring them via unsecure methods of transport.
As intellectual properties require periodic updates, the files need to be transferred to the consultants. Traditional means do not provide enough security for D Consulting Services because encryption methods fail to protect against internal threats such as employee mistakes or malicious thefts.

SECUDRIVE Products

SECUDRIVE USB Management Server 3.0
SECUDRIVE USB Office+ V SD300

Requirements

• Prevent leaks of intellectual properties
• Ability to update intellectual properties through secure channels
• Monitoring and logging all user activities
• Time limitations for file access
• Easy deployment, integration, and management

Why SECUDRIVE?

Secudrive UMS 3.0 and USB Office+ allow D Consulting Services to effectively manage, monitor, and control all users’ access rights, providing a safe means to update their intellectual properties, while preventing data leaks.

Data Leakage Prevention

As the intellectual properties must be updated periodically, D Consulting Services requires a method to send files to their users without running the risk of external or internal data leak. Simply encrypting files before transferring them is not the most secure way, since the files are later decrypted and eventually left susceptible to data leaks.

Fortunately for D Consulting Services, UMS 3.0 offers a solution that helps to transfer the files directly to Secudrive USB Office+, which is protected from insider leaks by blocking all forms of copying. Furthermore, Office+ is AES 256-bit hardware encrypted to protect from external threats.

Secure File Transfers

As the intellectual properties must be updated periodically, D Consulting Services requires a method to send files to their users without running the risk of external or internal data leak. Simply encrypting files before transferring them is not the most secure way, since the files are later decrypted and eventually left susceptible to data leaks.

Fortunately for D Consulting Services, UMS 3.0 offers a solution that helps to transfer the files directly to Secudrive USB Office+, which is protected from insider leaks by blocking all forms of copying. Furthermore, Office+ is AES 256-bit hardware encrypted to protect from external threats.

Encrypted Export

Files sometimes do have to be sent between consultants as well so they need a method where they can safely transfer files to each other.

With UMS 3.0, the USBs can be set to that they can export files as encrypted files and can be sent freely through email or messengers. The files can only be decrypted back onto one of D Consulting Services’s authorized Secudrive USB Office+ so that consultants can share files amongst themselves without the administrator having to worry about data leaks.

Remote Controls

D Consulting Services wants to update security policies to completely prevent data theft. Secudrive UMS 3.0 accomplishes this by primarily disabling lost or stolen USB drives, destroying all stored data, encryption keys, and server information.

D Consulting Services also wants to limit some USB drives to be used until specified dates. Therefore, the USB drives will be locked from access once the project is over. However, they can be easily reactivated through UMS 3.0, if the company wishes to do so.

As the consultants may forget their passwords, D Consulting Services needs a simple solution. The solution includes function to simply reset passwords or adding a security question.

Server Management as a Service

Since D Consulting Services does not want to set up the server for UMS 3.0, they requested Secudrive to manage it for them. Secudrive manages the server for UMS 3.0 as a service with monthly data backups and maintenance as required.

Since the administrator travels a lot, UMS 3.0 was installed on a cloud server. This installation enables the administrator to monitor consultants’ activities from anywhere with internet access.